05_13_16_Draft Communication - News


Concept

In this topic, you will navigate to the content management, draft a new article, and submit it for review.


Steps:

  1. Click in the Main Menu field.

    Step 1

  2. Click in the Content Management field.

    Step 2

  3. Click in the News Publications field.

    Step 3

  4. Click the Search Sections menu.

    Step 4

  5. Click the Search button.

    Step 5

  6. This are the folders available to organize the articles. The Parent Title indicates in which pagelet on the portal will the article in that folder display. For example, articles in the Leave Request folder will display in the Training section. Articles in the Payroll folder will display in the News section.

    Step 6

  7. Select the folder in which you will save the article. Use the CONNECT News folder for the news section and the Training Tips folder for the Education and Training articles.

     

    Click the CONNECT News link.

    Step 7

  8. Click the Add Article button.

    Step 8

  9. Click the *Content Type: drop-down list.

    Step 9

  10. Content Types provide you with the options of:

     

    File Attachment - to create a link to an uploaded file such as a PDF or Word Doc

    Managed Content -  import existing managed content into this folder

    Text or HTML - to write or paste copy with links and images

    Web Site URL - to send users to another webiste page

    Step 10

  11. Notice the Add to Folder shows where the article will be saved.

    Step 11

  12. Most articles in CONNECT are Text/HTML content type.

     

    Click the Text or HTML list item.

    Step 12

  13. Click the OK button.

    Step 13

  14. The Title will be the link to open the article.

     

    Click in the *Title: field.

    Step 14

  15. a valid value
     e.g.
    Enter
     "Timesheet - Pay Period Ending on May 24"
     into the *Title: field.

    Step 15

  16. The Summary is displayed under the title and should give the user a brief idea of what the article covers.

     

    Click in the *Summary: field.

    Step 16

  17. a valid value
     e.g.
    Enter
     "Due to the Memorial Day holiday on May 20th, timesheets must be submitted for manager approval by Monday, May 23rd at 12:00om."
     into the *Summary: field.

    Step 17

  18. You may write the article or copy paste from another source. NOTE: when pasting from another source you will need to make adjustements to the copy.

     

    All articles should use the following:

    Font: Verdana

    Size: 14

     

    Click the Message object.

    Step 18

  19. Paste from another source such as Word Document.

     

    Press [Ctrl+V].

    Step 19

  20. Select All copy to make adjustments.

     

    Press [Ctrl+A].

    Step 20

  21. Click the Font menu bar.

    Step 21

  22. Click the Verdana list item.

    Step 22

  23. Click the Size menu bar.

    Step 23

  24. Click the 14 list item.

    Step 24

  25. Remove any extra spaces.

     

    Click in the Message field.

    Step 25

  26. Press [Backspace].

    Step 26

  27. Click the vertical scrollbar.

    Step 27

  28. Use the Save as Draft to continue working on the article at a later time. Saving as draft will not send out notification.

     

    Click the Save as Draft button.

    Step 28

  29. Use the publication breadcrumbs to navigate back to the folder.

     

    Click the CONNECT News link.

    Step 29

  30. Use the column titles to sort content.

    Step 30

  31. Sort the ID column.

     

    Click the ID link.

    Step 31

  32. Click a second time to change sorting to descending.

     

    Click the ID link.

    Step 32

  33. Notice the Status is set to Draft.

    The Publish date is defaulted to creation date and the Expiration Date is set a year from creation date.

    Step 33

  34. To access the edit mode click on the Properties link.

     

    And to Delete the article click the Delete button.

    Step 34

  35. Clicking on the Title of an article will provide you with a preview window.

     

    Click the Timesheet - Pay Period Ending on May 24 link.

    Step 35

  36. From the preview window you can review the article and, also, access the Edit Content link to make corrections/edits.

     

    Click the Edit Content link.

    Step 36

  37. Once you complete editing the article and ready for review/approval you will Submit it. This will send out a notification to the approver to review and make any additional edits.

     

    Click the Submit button.

    Step 37

  38. Once the reviwer completes edits the Modify By: will be updated with their name.

    Step 38

  39. Click the CONNECT News link.

    Step 39

  40. You have completed Drafting Communication and Submitting for Review. View the next topic, Publish Communication.

     

    Click the Home link.

    Step 40

  41. Click the Sign out link.

    Step 41

  42. Add image to communication

    Step 42

  43. Click where you want to place the image.

    Step 43

  44. Click the Image button.

    Step 44

  45. Click the Browse... button.

    Step 45

  46. Click the Image Name list item.

    Step 46

  47. Click the Open button.

    Step 47

  48. Click the Send it to the Server button.

    Step 48

  49. Click the OK button.

    Step 49

  50. Use the Width and Height to adjust the size of the image in the communication.

    Step 50

  51. Click the OK button.

    Step 51

  52. The image is in the communication. After you adjust the size, Click the Save button.

    Step 52

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