05_18_16_Post HR Announcements

In this topic, you will post an HR Announcement.

Steps:

1. Click the Main Menu button.

   Step 1

2. Click the HCM Systems menu.

   Step 2

3. Click the Set Up HCM menu.

   Step 3

4. Click the Common Definitions menu.

   Step 4

5. Click the HR Notification menu.

   Step 5

6. Suggestion: Save as a favorite for quick access to this component.

   Click the HR Notification menu.

   Step 6

7. If you have created messages you would like to retrieve and use again, use the search and all your previously created messages will be listed.

    

   Click the Search button.

   Step 7

8. For this example, we will create a new message.

    

   Click the Add a New Value tab.

   Step 8

9. There are three Delivery Methods.

   Announcements - posted in Employee Dashboard (My HR) Announcement pagelet.

    

   Email Notification - sends an email (there are limitations on how many emails at a time, check with JIS on bulk email restrictions)

    

   Both Email and Announcement - sends email and posts to employee dashboard

    

   For this example we will only post an announcement.

   Step 9

10. Click in the Subject field.

    Step 10

11. a valid value
     e.g.
    Enter
     "Message to be Posted on HR Announcement"
     into the Subject field.
    Step 11

12. Click the vertical scrollbar.

    Step 12

13. Click the Message object.

    Step 13

14. a valid value
     e.g.
    Enter
     "HR Announcements are available to be posted to preset groups and to individuals. You may enter individuals into the To field and the announcement will be posted on that individuals' page only."
     into the Message field.
    Step 14

15. Click the Recipient lookup button.

    Step 15

16. In this example we will search for an employee to send the announcement to.

     

    Click in the First Name field.

    Step 16

17. a valid value
     e.g.
    Enter
     "Karen"
     into the First Name field.
    Step 17

18. Click in the Last Name field.

    Step 18

19. a valid value
     e.g.
    Enter
     "Fary"
     into the Last Name field.
    Step 19

20. Click the Search button.

    Step 20

21. Click the checkbox option.

    Step 21

22. Click the OK button.

    Step 22

23. To send the message to a predefined group:

     

    Click the Recipient lookup button.

    Step 23

24. Click the Recipient Type drop-down list.

    Step 24

25. Click the HR Group ID list item.

    Step 25

26. Click the Search button.

    Step 26

27. There are four predefined groups to use. Select the group(s) and click OK. For this example we will not select a group.

    Step 27

28. Click the Cancel button.

    Step 28

29. Once you have completed your message and included recipient(s) and subject, you have two options:

     

    Send - will post/send the message

    Advance Options - provides options to schedule posting and set recurring postings.

    Step 29

30. For this example we will set a timeframe during which we like the message to appear on the user's dashboard.

     

    Click the Advanced Options link.

    Step 30

31. The Posting Date defaults to the date of creation. Update if you like the announcement to be posted at a later date.

    Step 31

32. The Announcement Expiration Date is the last date you want the message to be available.

     

    Click the Posting Date button.

    Step 32

33. Click the 20 object.

    Step 33

34. You may provide user(s) the ability to delete the announcement by checking this option.

    Step 34

35. If the message needs to be posted on a recurring basis, you may select the Recurring options.

    Step 35

36. Then you will select the Frequency:

    Every Day

    Every Month

    Every Other Month

    Every Other Week

    Every Week

    Step 36

37. Select the Start Day:

    1-Sunday

    2-Monday

    3-Tuesday

    4-Wednesday

    5-Thursday

    6-Friday

    7-Saturday

    Step 37

38. And the Recuring End Date is the date you will need the announcement to expire.

    Step 38

39. Click the OK button.

    Step 39

40. Once the confirmation is complete the message will go into the process monitor.

     

    Click the Yes button.

    Step 40

41. Click the OK button.

    Step 41

42. Use the process monitor to see when the message is posted. It takes a few minutes to be posted to the user's announcement pagelet.

     

    Click the Process Monitor link.

    Step 42

43. Check the Distribution Status for the status of Posted.

    Step 43

44. Click the Refresh button.

    Step 44

45. Status is now Posted.

    Step 45

46. Click the Home link.

    Step 46

47. Click the Sign out link.

    Step 47

48. Now, logged in as the user, we will review the posted announcement.

     

    Click the My HR tab.

    Step 48

49. Click the Message to be Posted on HR Announcements link.

    Step 49

50. Click the OK button.

    Step 50

51. You have completed posting an HR Announcement.

     

    Click the Home link.

    Step 51

52. Click the Sign out link.

    Step 52

You have completed posting an HR Announcement.

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