12_21_15_Approve an Elapsed Timesheet


Concept

In this topic, you will approve a direct report's elapsed timesheet.


Steps:

  1. Click the Main Menu button.

    Step 1

  2. Click the HCM Systems button.

    Step 2

  3. Click the Manager Self Service menu.

    Step 3

  4. Click the Time Management menu.

    Step 4

  5. Click the Approve Time and Exceptions menu.

    Step 5

  6. Click the Reported Time menu.

    Step 6

  7. Approve Reported Time

    In this page you will be able to pull any reported time with a Needs Approval Status. If you are looking to pull all your employees you can leave all the search fileds empty and click on the Get Employees button.

     

    In this example we will search for an employee using the Last Name field.

    Step 7

  8.  

    Click in the Selection Criterion Value field.

    Step 8

  9. a valid value
     e.g.
    Enter
     "Mouse"
     into the Selection Criterion Value field.

    Step 9

  10. Click the Get Employees button.

    Step 10

  11. Your search results will be displayed in the Time Summary tab. The Last Name is a link to the employee's timesheet.

     

    Click the Mouse link.

    Step 11

  12. NOTE: Any corrections or reported time and absence request done by the manager on behalf of the employee will require one level up management approval. The manager making the correction/edits will not be able to approve the entry.

    Step 12

  13. The Comments bubble in the Reported Time Status section can be used for additional information as well.

    Step 13

  14. Click the Vertical scrollbar to move down the page.

    Step 14

  15. As Manager, you have the option of pushing back reported time. Push Back should be used only when you need the employee to make a correction and only push back the line for which the correction should be made.

     

    In the Reported Time Status section, you can Select the individual rows to be pushed back by checking the Select column next to that row or you can click the Select All button to push back the entire timesheet.

    Step 15

  16. Please note: If you push back an entire timesheet, you will receive an email notification for each field on the timesheet.  It is recommended that you only push back the row that needs to be corrected.

     

    Once you have made your selection, click the Push Back button in the Approval section.

    Step 16

  17. You also have a Deny button which also alerts the employee a correction is required. Or you may use the Deny button to deny a Comp Time Take request. Comp Time Take is a leave request that is only available via the timesheet and not the absence request form.

    Step 17

  18. You have the option of selecting specific Dates to Approve, Deny, or Push Back. This is especially helpful when you have a combination of actions taking place.

    Step 18

  19. For this example, we are approving all reported time with a Needs Approval status.

     

    Click the Select All button.

    Step 19

  20. Notice the check mark next to all items with Needs Approval status.

     

    Click the Approve button.

    Step 20

  21. Click the Yes button.

    Step 21

  22. Click the OK button.

    Step 22

  23. After time has been submitted, you can review the status on the Reported Time Status tab.

    Step 23

  24. Click the Summary tab.

    Step 24

  25. The Summary tab summarizes worked overtime and comp time hours by day.

    Step 25

  26. Click the Leave / Compensatory Time tab.

    Step 26

  27. Leave and Comp Time balances can be viewed on the Leave/Compensatory Time tab.

    Step 27

  28. Click the Absence tab.

    Step 28

  29. Click the Vertical scrollbar to move down the page.

    Step 29

  30. The Absence tab can be used to launch an absence request.  This topic will be explored in more detail in the Absence Management UPKs.

     

    All accrued absence balances can be viewed at the bottom of the timesheet page.

    Step 30

  31. Click the Exceptions tab.

    Step 31

  32. If an employee has an Exception on their time, it will be shown in the Exceptions tab.

     

    For example, an employee that worked more than their normal schedule would have an exception. This is merely a heads up to the Manager and does not affect the time.

    Step 32

  33. Click the Home link.

    Step 33

  34. Click the Sign out link.

    Step 34

You have completed the Approve an Elapsed Timesheet topic.

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